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For example, both are designed for the most part to make money, but conferences are generally used by businesses in order to woo a new client or advertisers that are trying to present a new campaign. Some seminars are there to inspire attendants, some are to raise funds for a charity; some are to sell something; and some seminars are there to inform attendants. Complete a program planning report which includes an evaluation of resource people and seminar topics. That is why this guide was created. Furthermore, as the meeting planner, you are expected to be the expert on all aspects of your event. These fees may not apply if you are hosting a presentation for a client for work purposes.


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What will be the time frame for meals/breaks? Check out the top 25 tips that you can use to effectively market or promote your seminar. Make your cancellation and no-show refund policy perfectly clear. Regular meetings are the best way to keep your entire committee in the loop. Event Title: This may sound trivial, but believe me it is not. This guide is for the organizer of the event, to help you know exactly what you are doing from beginning to end.

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Introduction - part 1

Every year there are a countless number of seminars and conferences going on for a number of purposes and it never seems to occur to those who attend that someone had to organize and arrange that seminar or conference so that it would run so smoothly.

The average conference or seminar is generally hosted by a busy person that is trying to balance the hosting of the conference/seminar with their regular jobs. That can be a very taxing thing to try to do. That is why this guide was created.

This will be your comprehensive guide to planning a successful conference or seminar. I know that it can be very difficult to try and balance organization duties with your job. That is why it is important to have a step-by-step guide on hand to help you to make your seminar or conference a success.

For many people that have these duties to do, it can be a matter of maintaining a job or getting that much coveted promotion.

In this guide, you will have to:
1. Make the final confirmation of selected speakers with committee.
2. Contact speakers to request participation.
3. Send follow-up letters to confirm speaker commitment, program agenda, title and description of session.
4. Request speakers' biographies.
5. Prepare descriptions of the speakers' profiles for program and promotional material.
6. Send letter to confirm the exact wording to appear in the program description.
7. Request and prepare photocopies of handout materials, required A/V equipment, room setup, travel, and accommodations.

8. Contact a resource person just prior to conference for last-minute arrangements.