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The average conference or seminar is generally hosted by a busy person that is trying to balance the hosting of the conference/seminar with their regular jobs. This information will be required eventually by a boss or superior sooner or later and it is best that you keep on top of this as the project manager because if things get lost or no accurate records are available, it will your butt or career on the line. When negotiating room blocks, food & beverage, meeting room rates, and the pyramid of miscellaneous charges, make sure you are getting the full picture.


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Send follow-up letters to confirm speaker commitment, program agenda, title and description of session. Clip-on microphones For best results with clip-on mics they should be clipped to the tie or lapel at the breast pocket level. In the end, you could wind up making at least 3-4 checklists all together. Try to avoid moving the mic rapidly, since shotguns are sensitive to wind noise. These meetings will inevitably allow your entertainer to better understand the vision you have for the outcome of your event. No matter how big or small the conference this should always be done as a courtesy to the guests.

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Microphone tips

Different types of microphones have different acoustic profiles. Our technical officers can advise you about the type of microphones you will be using. Please read on to find out how to make proper use of different microphones and how to use them properly.

Handheld or stand-mounted microphones:
Handheld or stand-mounted mics should be positioned about 6-12 inches from the speakers mouth, and pointing up at about a 45-degree angle. With some types of microphones, holding the mic very close (3-6 inches) will cause additional emphasis of the lower frequencies, resulting in a "warmer," bass-heavy sound.

Clip-on microphones
For best results with clip-on mics they should be clipped to the tie or lapel at the breast pocket level. Try to avoid placing the mic behind the tie or under any fabric.

This eventually reduces the pickup of high frequencies, which results in a flat, "muddy" sound. Noise from the movement of clothing against the mic or its cable can be severe. Women can get good audio quality from clip-on mics attached to a stickpin or a small chain.




Surface-mounted microphones
Surface-mounted mics work best when they are positioned on a smooth, flat surface, such as a table or desk.

If table vibration is a problem, try placing a thin and soft rubber foam layer such as some mouse pads underneath the mic.

In some situations, surface-mounted mics can work well when they are mounted on a wall. Keep in mind that the sound quality of this type of microphone is affected by the size of the surface it is placed on.

For the best possible results, you should use a surface at least 3 feet square; using a smaller surface tends to reduce pickup of low frequencies.

Shotgun microphones
Shotgun mics can be positioned slightly above, below or to the side of the sound source, so that the mic does not appear in the camera frame.

Try to avoid moving the mic rapidly, since shotguns are sensitive to wind noise. Use a foam windscreen if possible.

Larger "zeppelin" or "blimp" windscreens are usually necessary if you are outdoors. It is a good idea to use a rubber-isolated shock mounts to minimize any and all handling noise.