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These fees may not apply if you are hosting a presentation for a client for work purposes. Price to match value don't under-price. Make sure enough electrical outlets are available, as well as the necessary cabling for equipment If you're using a hotel, decide with hotel management what welcome basket will be in each room Alert hotel who your VIPs are Confirm guest list ________________________________________________________________TARGET DATE: ___/___/___ COMPLETION DATE: ___/___/___ Go over checklist again Arrange cash for gratuities, etc. Furthermore, as the meeting planner, you are expected to be the expert on all aspects of your event. You need to get creative with topics and speakers.


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If you can deliver one of the best seminars of your life every time that you make an effort to host a seminar, your events, much like your practices, will grow in reputation and attendance. Feature all of your locations and dates conspicuously. You are responsible not just for the details but also for the big picture. Marketing Partners: Marketing partners are an often overlooked source for boosting an events attendance.

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Getting Started - part 2 - checklists

The best way to get started with your event planning is to set up a checklist of committee members; their contact information; a list of jobs that need to be done and a list of what tasks have to be performed.

In the end, you could wind up making at least 3-4 checklists all together. I will show you an example of a couple of them for your quick reference later.

Checklist #1: Committee Members; this is just a sample, you may actually have more members and tasks than this, but this will give you the general idea.

Responsibility Member Contact #s Email
Accommodations
Food/catering
Speakers/presenters
Audio/video
Exhibits
Marketing
Printed materials
Supplies
Marketing
Food
Sponsorship





Checklist #2: Task list

Task Member responsible Cost
Order supplies
Order Food
Registrations
Tickets
Arrangements
Speakers/presenters
Audio/video rental
Accommodations
Door prizes etc.

These checklists are only a sample of what you can do when making your checklists, but you get the idea.

When you have confirmed each of the items in your list as being confirmed finished, simply check it off.

A more advanced checklist will also include the general stages of each task such as inquiries/confirmed etc. These checklists will be your saviors later.