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The event pulled better than anything they had ever done before. 2,000 names times 2% response equals 40 attendees. Whatever the reason is for your seminar, there is a little bit of a difference in organizing a successful one. speakers etc. Budgeting Your Food Requirements Food and beverage functions are a major part of the conference program and are usually the most expensive budget item. You should also be sure to get all of the contact information from the committee so that you can get in touch with them whenever needed, and give yours so that they can find you when needed.


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Too many dollars and too many hours are wasted on attendance building tactics that just do not work. By utilizing the information in this guide, you are sure to be successful. Some of the top representatives in the country have been doing the same seminar every month for ten years. With a group of ten to twenty participants, it is likely that each participant will contribute at least one idea during the step. All courses of the meal should be in equal parts; from the appetizers to the desserts.

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Getting Started - part 2 - checklists

The best way to get started with your event planning is to set up a checklist of committee members; their contact information; a list of jobs that need to be done and a list of what tasks have to be performed.

In the end, you could wind up making at least 3-4 checklists all together. I will show you an example of a couple of them for your quick reference later.

Checklist #1: Committee Members; this is just a sample, you may actually have more members and tasks than this, but this will give you the general idea.

Responsibility Member Contact #s Email
Accommodations
Food/catering
Speakers/presenters
Audio/video
Exhibits
Marketing
Printed materials
Supplies
Marketing
Food
Sponsorship





Checklist #2: Task list

Task Member responsible Cost
Order supplies
Order Food
Registrations
Tickets
Arrangements
Speakers/presenters
Audio/video rental
Accommodations
Door prizes etc.

These checklists are only a sample of what you can do when making your checklists, but you get the idea.

When you have confirmed each of the items in your list as being confirmed finished, simply check it off.

A more advanced checklist will also include the general stages of each task such as inquiries/confirmed etc. These checklists will be your saviors later.