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He has designed the formalities as you requested. Insufficient ventilation and heating Common Planning Mistakes Not every one of us was born to plan meetings, tirelessly poring over details and taming the imperative minutia that threatens uncontrollability. You should also ask your caterer if they cook to the exact number or over by a certain amount. Some seminars are there to inspire attendants, some are to raise funds for a charity; some are to sell something; and some seminars are there to inform attendants. These are the same advisors who are experts at seminars after holding two or three and finding out that they didn't work for them.


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Not sharing information with all parties involved Not sharing your events objective and overall plan with all who are charged with providing products and services to your meeting is a crucial error in your preparations. Make your cancellation and no-show refund policy perfectly clear. These checklists will be your saviors later. Identify which expenses will be fixed and which will be variable (variable expenses tend to be based on the number of delegates e. If your facilities that you are using to host your event are not adequate, and do not provide enough workstations for each participant or even for each group, multiple users can be assigned to each workstation. Just be aware that you should research what kind of marketing piece might work in your situation, for your audience, and test different pieces on different events.

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Microphone tips

Different types of microphones have different acoustic profiles. Our technical officers can advise you about the type of microphones you will be using. Please read on to find out how to make proper use of different microphones and how to use them properly.

Handheld or stand-mounted microphones:
Handheld or stand-mounted mics should be positioned about 6-12 inches from the speakers mouth, and pointing up at about a 45-degree angle. With some types of microphones, holding the mic very close (3-6 inches) will cause additional emphasis of the lower frequencies, resulting in a "warmer," bass-heavy sound.

Clip-on microphones
For best results with clip-on mics they should be clipped to the tie or lapel at the breast pocket level. Try to avoid placing the mic behind the tie or under any fabric.

This eventually reduces the pickup of high frequencies, which results in a flat, "muddy" sound. Noise from the movement of clothing against the mic or its cable can be severe. Women can get good audio quality from clip-on mics attached to a stickpin or a small chain.




Surface-mounted microphones
Surface-mounted mics work best when they are positioned on a smooth, flat surface, such as a table or desk.

If table vibration is a problem, try placing a thin and soft rubber foam layer such as some mouse pads underneath the mic.

In some situations, surface-mounted mics can work well when they are mounted on a wall. Keep in mind that the sound quality of this type of microphone is affected by the size of the surface it is placed on.

For the best possible results, you should use a surface at least 3 feet square; using a smaller surface tends to reduce pickup of low frequencies.

Shotgun microphones
Shotgun mics can be positioned slightly above, below or to the side of the sound source, so that the mic does not appear in the camera frame.

Try to avoid moving the mic rapidly, since shotguns are sensitive to wind noise. Use a foam windscreen if possible.

Larger "zeppelin" or "blimp" windscreens are usually necessary if you are outdoors. It is a good idea to use a rubber-isolated shock mounts to minimize any and all handling noise.