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It is for this purpose that I have included this section. They have a different person take the stage during the final 15 minutes, someone with a knack for motivating groups of people 2. If you can, ask the DJ to audition for you so that you can her the DJs talents first hand 6. The Hotel will usually set enough places and prepare enough food for 5% more than you guarantee. You should assign a committee member to each task and have them sign off completed items. Dont over-stress yourself about it.


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By having a marketing partner, you can also co-market the event with a trade association, get the event notice listed in your partner's newsletters, work with a college or university to sponsor the event, or any number of other partner strategies. Regular meetings are the best way to keep your entire committee in the loop. Some of the top representatives in the country have been doing the same seminar every month for ten years. That is why it is important to have a step-by-step guide on hand to help you to make your seminar or conference a success. By knowing what is stated on all documents you can easily anticipate questions and issues that may arise while also maintaining your priority over potential liabilities.

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Dos & Donts of Conference/Seminar Planning

Conference management is an exciting opportunity for personal and professional growth for the planner/organizer.

There are hundreds of details that are done in order to make a conference successful for the attendees that are often unseen by others.

The following is a summary of what conference attendees over the past several years want and dont want. You should seriously consider them as you plan your conference or seminar.

What do Attendees want?
Advance knowledge of the program and social activities so that they can prepare.
Comfortable, convenient housing that is near or at the conference site.
To be welcomed as individuals and appreciated as such.
A quick, efficient registration process that is handled by positive, helpful personnel.
A diversified conference that includes innovative programs, the most current educational materials, techniques and theory, and opportunities to discuss current legislative and social developments.
Program offerings that are oriented to various groups: administrators, counselors, tutors, classroom teachers, and parents.
Practical, new and specific ideas.
Opportunities to speak with other conferees, speakers, and VIPs and ask questions if they are necessary.
Roundtable sessions with emphasis on group discussion. Veteran conference goers often want opportunities to talk and network with others.
Plenty of sessions each and every hour.
Strands of sessions throughout the conference (e.g., math, study skills, counseling etc.).
Committee and meetings at different times throughout the conference so people can attend more than one.
Comfortable furniture that is located throughout the facility to provide conversation locations and better comfort.
Daily newsletter giving updated information to all attendees and events.
Opportunities for conference participants to use any and all purposed technology.
A large Exhibit Hall with many vendors.

What do attendees not want?

To be trapped in crowded meeting rooms.
Long registration lines in the hotel and at the conference itself.
Expensive meals, poor meals, or poor service.
A lack of proper and easy to access parking facilities.
Speakers, who do not show up, run overtime or change topics too much.
Insufficient program offerings in all areas and at all times.
Programs allowing no time for breaks.
To get lost while trying to locate concurrent session rooms.
Inhospitable conference hosts.
Insufficient ventilation and heating