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Even with this minimal contribution, there will be a large number of ideas that you have to process during the following steps, and a significant amount of time might be required. Planning a Seminar Seminars and conferences are relatively the same, but there are some key differences in a seminar. The starting point will be to determine an approximate number of guests to be served. Lastly, make sure that any and all agreement that you and the DJ get any and all things that are expected and offered in writing so that there are no problems later. Don't offer solutions, provide a sample of solutions 4. Each area of responsibility, such as registration, will actually be comprised of individual smaller tasks.


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Expensive meals, poor meals, or poor service. Menu planning consists of arranging a meal that all guests can enjoy. By utilizing the information in this guide, you are sure to be successful.

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Planning for a Video Conference

Not all conferences are performed in the boardroom. That is why I had to include a section to assist those that have to plan a video conference.

There are many things that you have to take into account when planning a video conference if you want it to be a success. A successful video conference takes a great amount of planning and preparation.

This section is so that you will discover the secrets to conducting a terrific video conference.

Planning a video conference

Plan video conferences no longer than 1 to 2 hours. Long sessions mean tired participants and that means it is a boring failure

Prepare the agenda, teaching materials, graphics and visual aids and distribute these early on or at before you even begin.

Plan the seating arrangement and prepare identification plates and/or name tags with suitably large fonts - Arial 24 points or higher

Inform CIT about the video conferencing session at least 2 months in advance so that all is ready to go when you need it

Make early contact with overseas counterparts that you will need to work out the details of the session.

Attend test link-up sessions so that you can familiarize yourself with the video conferencing session and equipment.

Hand any and all materials for transmission to the video conferencing site technician at least two days in advance so that he/she can get familiar with it. For optimum readability, use large and clear fonts. Use a wide margin as the sides will be slightly cut off on screen. Keep to the landscape format, with simple pictures and few words.


Arrange for participants to assemble at the video conferencing venue 10 minutes before the session begins so that you will have time to hand out all materials.

Prepare a list of questions for use during the question & answer period of the presentation.