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Pastel shirts and blouses look better on screen than bright whites. Plus-plus costs. When choosing foods for the special guests it is important to remember that these guests are as equally important as all other attendees. Request and prepare photocopies of handout materials, required A/V equipment, room setup, travel, and accommodations. Calculate budgets overall income based on all potential sources of revenue e. How can you guarantee that people will show up and that you will get the target audience that you want?


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You should also have in mind what not only you like to eat but what the majority of your guests will eat. Video conference recording tips When you are recording a conference, it is best to know exactly what you should be aware of so as not to interfere with the recording appearance and sound effects. Appropriate e-mails can be sent to all members of your region by the Executive Office, at your request.

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Dos & Donts of Conference/Seminar Planning

Conference management is an exciting opportunity for personal and professional growth for the planner/organizer.

There are hundreds of details that are done in order to make a conference successful for the attendees that are often unseen by others.

The following is a summary of what conference attendees over the past several years want and dont want. You should seriously consider them as you plan your conference or seminar.

What do Attendees want?
Advance knowledge of the program and social activities so that they can prepare.
Comfortable, convenient housing that is near or at the conference site.
To be welcomed as individuals and appreciated as such.
A quick, efficient registration process that is handled by positive, helpful personnel.
A diversified conference that includes innovative programs, the most current educational materials, techniques and theory, and opportunities to discuss current legislative and social developments.
Program offerings that are oriented to various groups: administrators, counselors, tutors, classroom teachers, and parents.
Practical, new and specific ideas.
Opportunities to speak with other conferees, speakers, and VIPs and ask questions if they are necessary.
Roundtable sessions with emphasis on group discussion. Veteran conference goers often want opportunities to talk and network with others.
Plenty of sessions each and every hour.
Strands of sessions throughout the conference (e.g., math, study skills, counseling etc.).
Committee and meetings at different times throughout the conference so people can attend more than one.
Comfortable furniture that is located throughout the facility to provide conversation locations and better comfort.
Daily newsletter giving updated information to all attendees and events.
Opportunities for conference participants to use any and all purposed technology.
A large Exhibit Hall with many vendors.

What do attendees not want?

To be trapped in crowded meeting rooms.
Long registration lines in the hotel and at the conference itself.
Expensive meals, poor meals, or poor service.
A lack of proper and easy to access parking facilities.
Speakers, who do not show up, run overtime or change topics too much.
Insufficient program offerings in all areas and at all times.
Programs allowing no time for breaks.
To get lost while trying to locate concurrent session rooms.
Inhospitable conference hosts.
Insufficient ventilation and heating