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Tell the whole story don't try to save money and lose attendance. For the ever necessary follow-up: Send thank you letters to resource people and speakers. A formal meal would involve a program, speaker, awards and entertainment. This section will help you break the larger tasks into comprehensive task lists. This could be (and generally is) the subject of whole books and other seminars.


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However, we often find ourselves in this very spot sooner or later. A policy of always purchasing event insurance is the best thing to do in the meetings industry. They will usually charge a little more because it is a catered event, but it gives you a good basis to indicate you would be willing to take the same menu as the restaurant to help cut costs. This will be your comprehensive guide to planning a successful conference or seminar. You should ensure that you give people tasks that they are comfortable with and that they can perform with minimal supervision. Your DJ provides much more than just the music you want at your event.

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Introduction - part 1

Every year there are a countless number of seminars and conferences going on for a number of purposes and it never seems to occur to those who attend that someone had to organize and arrange that seminar or conference so that it would run so smoothly.

The average conference or seminar is generally hosted by a busy person that is trying to balance the hosting of the conference/seminar with their regular jobs. That can be a very taxing thing to try to do. That is why this guide was created.

This will be your comprehensive guide to planning a successful conference or seminar. I know that it can be very difficult to try and balance organization duties with your job. That is why it is important to have a step-by-step guide on hand to help you to make your seminar or conference a success.

For many people that have these duties to do, it can be a matter of maintaining a job or getting that much coveted promotion.

In this guide, you will have to:
1. Make the final confirmation of selected speakers with committee.
2. Contact speakers to request participation.
3. Send follow-up letters to confirm speaker commitment, program agenda, title and description of session.
4. Request speakers' biographies.
5. Prepare descriptions of the speakers' profiles for program and promotional material.
6. Send letter to confirm the exact wording to appear in the program description.
7. Request and prepare photocopies of handout materials, required A/V equipment, room setup, travel, and accommodations.

8. Contact a resource person just prior to conference for last-minute arrangements.